Attendance: Sue Jensen, Jennifer Marvin, Heather Kamikawa, Robert Wells, Janice Mowry, Fay Lang, Lindsay Demske, Barbara Bemis, Gladys Nicholson-Klingermon, Jackie Bush, Mary Herbert, Lorikaye Kristiansen, Keith Robinson
Treasurer's Report: Debbie Upton absent
parent donation of $100 potentially to go towards MSO trip
Audit discussed; Debbie's monthly report, as overseen by Tammy, was approved, thus far, for potential of meeting bylaws requirements.
Cookie dough fundraiser:
Pick-up Monday 11/17 reminder to be sent (email) to Heather and Dr. Wells
Sufficient help in place at Bullen.
Tally:
Tremper HS $984.
Bradford HS $928.
ITA HS $290
Lincoln MS $1164.
Mahone MS $760.
Bullen MS $1508.
Lance MS $796.
Washington MS $430. (includes $100 donation)
McKinley MS $0
KTEC $0
Elementary schools $1654.
Total $8,514.
Afternoon Tea:
Cello blanks donated FREE by String Works/Appleton.
Still waiting to hear from Shar about violin donation for this year.
Last year Shar donated 6 violins and charged $49 for 4 (donation by Sue). Typical costs per violin blank are $19.99.
No school district instruments will be available for donation.
Lemon Street waiting for pieces to distribute to artists.
Anderson Art Center in place to display completed pieces.
Explanation of tea for newcomers to meeting.
Committee to be developed - parent volunteers from Bullen and Gladys offered. It was agreed that assistance would be more forthcoming if tasks delineated.
Sue will set date of meeting and send notification. Suggested at least one meeting before January. It was requested not on 3rd Wednesdays of month or Mondays.
Mahone MS, as new location for Tea this school year, has plans in place for
The auditorium to be used for large group performances and Rachel Barton. Sue wondered if smaller groups were more suited for this event and Lorikaye assured her that the move to Mahone would make for better logistics than did the Womanʼs Club setting. The cafeteriaʼs informal atmosphere would be suitable for small ensembles and solos and offer roaming for auction. The combination of rooms will make for more concise timeframe. Acoustics was mentioned as an issue for the cafeteria and Keith offered some assistance for improving those conditions.
Cash Raffle:
Grant ES sponsored raffle bringing in $5000. We will look into this as a fund raiser. $50 yearly dues required for raffle license for organizations.
Bylaws:
Historically, KUSD has not followed bylaw regulations - informally assigning/voting positions on board with books passing from treasurer to treasurer with no formal audit in place. It was suggested that by following software such as Quickbook, the formal process of an audit would be made easier when eventually sought for IRS and grant proposal purposes.
It was proposed by Janice to change the fiscal year from starting in June to beginning in August so as to make all school year fundraising fall into one fiscal year. Discussed that the state may need to be made aware of our request. Treasurer should handle that with the state.
It was suggested that the bylaws be changed after voting in new officers.
Election of Officers:
Sue agreed to stay on as Past President, however, lack of attendance at this meeting secured her as President for the remainder of the school year and efforts to gain greater parental participation would take effect, including a change in venue for the Orchestra Booster meetings.
Schools could sponsor the meetings (one a month) with children featured for brief concert (15 min), and coffee and snacks, as such, to gain interest and participation, and ease the intimidation factor of the present location of the Education Support Center Building.
More support was offered for Sue by agreeing to assign committees to handle t-shirts (Mary Herbert) and the Tea.
Sue agreed to remain overseeing the website: http://kenoshaorchestraboosters.org
New Officers:
President: Sue Jensen
Vice President: Mary Herbert
Treasurer: Jackie Bush
Secretary: Barb Bemis
In the past there were additional positions of historian and fundraising chair.
T-shirts: 45 remaining
Directors will enlist the support of students by asking for design ideas and next year sponsor a design contest at the request of Heather.
New design of alto clef (in purple) by time of Orchestra Fest provided by Lorikaye and the request to sell at Orchestra Fest will be considered by Dr. Wells.
Pacettiʼs wants to sell our t-shirts.
Sherryʼs Custom Tʼs does not have the best capabilities for color.
T-shirt Express (Regency Mall) is new source as Super Sports was inconsistent in their services to us.
A logo for the Orchestra Boosters is needed.
Comments/Ideas:
Sue wants the directors to consider disposable cameras in their departments for impromptu pictures for billboards and potential Yearbook, though, the Yearbook costs seem prohibitive. The idea did not fly for the cameras.
Next meeting: Jan 12, 2009
The middle school directors will be at Camp Timberlee
February meeting at Lincoln MS!